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  • Writer's pictureJonnette Del Mundo

From Creativity to Time Management: The Essential Traits of a Successful Meeting Planner


Planning a successful meeting, event, or conference requires hard work, dedication, and attention to detail. The person in charge of such an endeavor must possess specific characteristics and traits to ensure the event runs smoothly and the attendees are satisfied. This article will discuss the good characteristics of a great meeting planner.

  1. Organized: A great planner must be organized and detail-oriented. They should have a system to keep track of all the different aspects of the event, such as the guest list, vendors, and schedule. They should be able to manage multiple tasks simultaneously and prioritize them effectively.

  2. Good Communication Skills: Communication is critical in event planning. A great planner must communicate effectively with clients, vendors, and team members. They must listen actively, speak clearly, and convey ideas and instructions effectively.

  3. Creative: A great planner should be creative and able to come up with innovative ideas for the event. They should be able to think outside the box and develop unique solutions to problems.

  4. Flexibility: A great planner must be flexible and adaptable. They should be able to handle unexpected situations and make quick decisions to keep the event on track. They should be able to adjust to changes in the schedule, guest list, or vendor availability.

  5. Budget Management: A great planner should be able to manage the event budget effectively. They should be able to negotiate with vendors to get the best possible deals and make sure that the event stays within the allocated budget.

  6. Attention to Detail: A great planner must consider even the smallest details. They should be able to spot potential problems and take action to prevent them from occurring. They should be meticulous in their planning to ensure that everything runs smoothly.

  7. Leadership: A great planner must be a strong leader. They should be able to motivate and inspire their team to work together towards a common goal. They should be able to delegate tasks effectively and provide guidance when needed.

  8. Time Management: A great planner must manage their time effectively. They should be able to prioritize tasks and allocate their time accordingly. They should be able to work efficiently to meet deadlines and ensure that the event is ready on time.

  9. Positive Attitude: A great planner must have a positive attitude. They should be able to stay calm and composed under pressure and maintain a positive outlook even when things go wrong. A contagious positive attitude can help keep the team motivated and focused on achieving the goal.

In conclusion, planning a successful meeting requires a combination of skills and traits. A great planner must be organized, communicate effectively, be creative and flexible, manage budgets, pay attention to detail, lead the team, manage time efficiently, and maintain a positive attitude. By possessing these traits, a great planner can ensure that the event succeeds and the attendees leave satisfied.


 

Check out Mike Acker's new book on Public Speaking: Speak with Confidence, published by WILEY.


A breakthrough to develop confidence in speaking, leadership, and life. A follow-up book to his best-selling book, Speak with No Fear.


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