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  • Writer's pictureJonnette Del Mundo

The Basics of Event Planning

Updated: Jan 31, 2023

When dealing with any special event that you are planning or helping someone else with, there are many important issues associated with planning the perfect event, get-together, gathering, or virtually any other type of event that requires the attendance of many people. Of course, some specific people specialize in these types of event planning ideas, but the basics of event planning are easy to catch on to, and anyone can learn the hang of it if they try. Indeed, many people are forced to plan events for one reason or another because they may be involved with large social groups, church groups, youth groups, or another type of group that meets regularly. That being said, many people already know the basics of event planning without even realizing it. But if you are required to plan a large event for some reason or another, here are some basic things to think about:

How You'll Accommodate Everyone

This is an essential task in and of itself regarding any large gathering. Still, a main event with many attendees should have enough room to accommodate everyone in the house or build comfortably. This event planning task often assumes that people will either RSVP or let you know they can attend the gathering. However, it's essential to plan for just about everyone you invited just in case some people decide not to RSVP and choose to show up at the last minute anyway. This often involves making sure there is enough seating for everyone and making sure that everyone has enough elbow room as well!

How Much Food and How Many Supplies

Another essential task of event planning involves knowing how much food to order and how many supplies to order. The supplies are the easy part because all you will have to do is order the supplies, such as silverware, forks, or spoons, to account for everyone confirming they are coming to the gathering. Of course, you'll want to ensure that you'll have plenty of extras just in case other people show up, but counting the respondents is essential! Food, on the other hand, is a whole different matter. Many people like to pretend that they'll know how much food will be eaten at an event, but there is only a simple way to figure it out once you have been in charge of multiple event planning tasks. However, there are some general guidelines to follow that will help have enough food for everyone. For example, if you are ordering cookies for everyone, one trick to use would be to count how many people are attending and multiply that number by two-and-a-half. That will ensure that there will be at least two cookies for everyone, but if someone only has one cookie, there will be extra as well!

Of course, there are plenty of other things to think about when in charge of event planning, but deciding how much food to order and ensuring that everyone is accommodated are two of the most critical issues any event planner should consider!


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