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  • Writer's pictureJonnette Del Mundo

The Event Planning Checklist

Updated: Jan 17, 2023

If you have ever been responsible for planning a huge event, then you know most of the stressful feelings that come with it. Indeed, there is much to be stressed about when planning for several hundred people, but you probably already knew about the event a great deal of time before it was here. This is the case in many situations, though, as significant events will usually be scheduled weeks, months, if not years ahead of the scheduled date. Depending on the event's significance, there should be ample time to complete everything. But if you need a little bit of advice and help, one suggestion that many people use is an event planning checklist for all the things that need to be accomplished. Some of the things that should be on your event planning checklist that needs to be done well in advance of the actual date of the event include:

Choosing the Theme: If you are creating this event from scratch, you will also need a theme. When it comes to event planning, choosing a theme should be the least of your worries, although it is an issue that definitely needs to be considered. This step should be done at least 12 months before the event or immediately decided as soon as you know the event has to be planned.

Looking at Event Sites: This step that should be on your event planning checklist should also be done as soon as you know about the event, and many times this is at least 12 months in advance! But visiting multiple sites for the event is an essential task on your list simply because you'll need to ensure there is enough room for all the guests attending.

Obtaining Food and Drink Quotes: Whenever any significant event is being planned, the number one thing that should be on your event planning checklist right after the locations for the event are visited is gathering food and drink quotes from multiple caterers around the area. This step should also be done simultaneously with the previous two.

Booking Entertainment: If the event you plan to host will host some form of entertainment, then it may be up to you to choose the individual or group that will be the guest entertainer for the event. When planning events, the most important thing you can do is to make sure that entertainers know that they have a scheduled date well in advance of the event, so taking this step is also essential as soon as you find out that you should plan the event!

Of course, these are only some of the first steps that should be taken to make sure that everything within your event planning checklist is taken care of. From the food and entertainment to securing a location for the event, all of these things are very important when event planning!


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